Salesforce licensing decisions become difficult when product names, editions, users, features, add-ons and business requirements are considered separately. Right-sizing starts by bringing those pieces together so the organisation can see what is assigned, what is used and what the next renewal actually needs to support.
A useful audit begins with an inventory of users and licence types, current assignments, inactive accounts, permission patterns, integrations and the processes teams rely on. The aim is not simply to remove access. It is to distinguish genuine requirements from historic allocation, understand role changes and identify where a different product or scope may be more appropriate.
The £30k question is therefore a decision question rather than a promised saving. A business should compare the cost of continuing, changing scope, consolidating or introducing alternatives against operational impact and the timing of its agreement. Any calculation needs current publisher terms, accurate usage information and an understanding of what teams must still be able to do.
Before a renewal conversation, prepare the decision record, the information that still needs confirmation and the questions for the supplier. Check notice periods and approval ownership early. General information is not a substitute for advice on a customer’s specific agreement, licensing position or procurement context.